February 2019
A.D. Reminders February 2019

Coaches - Set all-league coaches meeting and spring pre-season league coaches meeting

League Attend league meeting

Pre-Season - Review all spring schedules and send transportation requests to transportation department

Pre-Season - Finalize spring sports schedules

Pre-Season - Remind spring sports coaches of spring rules clinics dates

Pre-Season - Send spring sports schedules to officials

Pre-Season - Assign keys to spring sports coaches

Pre-Season - Prepare indoor gym schedule for spring sports in case of rain

Pre-Season - Make plan for cancelling sport events when rain occurs. What is the deadline for

cancellation? Who needs to be notified? How is a contest rescheduled?

Pre-Season - Prepare spring sports season arrangements

Pre-Season - Empty and reassign lockers for spring

Pre-Season - Prepare parent night invitation and letter

Pre-Season - Prepare spring schedules to be handed out at league meeting –

avoid testing week if possible

Program - Weekly administrative meeting

Program - Faculty meetings

Program - Send request for spring sports officials association with schedules

Program - Set winter sports banquet(s) and spring parents sports meeting

Program - Review spring sports contracts, send copies to administrators

Program - Send spring schedules to administrators for sports supervision scheduling

Program - Schedule and send out agenda for any athletic department meeting

Post-Season - Review basketball league, district and state playoff information, including picture, up-dated

roster and team record. Send to local tournament manager and state tournament

Post-Season - Review league and district tournament sites and make transportation requests

Post-Season - Send district basketball tournament information to media

Post-Season - Prepare district and state paperwork due for swimming, basketball, wrestling,

gymnastics and bowling

Post-Season - Prepare for hosting games in winter post-season competition

Post-Season - Attend district and state contests

Post-Season - Meet with winter coaches for season evaluations, inventory and storage of equipment

Post-Season - Review qualifying and state tournament information bulletins for winter sports

Post-Season - Inform administration and coaches on post-season plans

Post-Season - Inform student body of plays, procedures and rules for post-season

Post-Season - Meet deadlines and responsibilities for post-season competitions

Post-Season - Schedule winter sports banquets




January 2019
Happy New Year! A.D. Reminders - January 2019

Happy New Year 2019!

Coaches - Update coaches standards file

Coaches - Schedule and sent out agenda for any athletic department meeting

Fiscal - Pay bills

League - Review league standings for possible ties, play-off format, procedures and sites

League - Attend league meeting

Program - Finalize team rosters

Program - Game day preparations for basketball, wrestling, gymnastics and swimming

Program - Take State pictures

Program - Weekly administrative meetings

Program - Faculty meetings

Program - Check on purchases for concessions stands

Program - Update website

Program - Make local school board presentation on the National AD Conference (if attended)

and thank you note to the board for allowing you to attend

Program - Finalize fall sports schedules for next year

Post-Season - Complete summary records for season’s wrestling participation; submit copy to

qualifying tournament managers

Post-Season - Review winter post season reservations




December 2018
A.D. Reminders December 2018

Coaches - Distribute clinic brochures to coaches

Pre-Season - Prepare for winter events: announcers, timers, ticket sellers, event managers, security, gate cash managers, signage, police

Program - Confirm wrestling permit forms are signed by physician and keep on file

Program  - Observe at winter sports contests and practices at all levels

Program  - Weekly administrative meetings

Program  - Faculty meetings

Program - Update website

Program  - Check concession stand responsibility, schedule and order process

Program  - Make necessary preparations for Holiday competitions

Program  - Obtain emergency numbers for Holiday break opponents in case of snow

Program  - Obtain emergency numbers for weekend contests where bad weather can be an issue

Program  - Review all winter schedules for conflict

Program  - Confirm all transportation requests and review for conflicts

Program  - Schedule and send agenda for any athletic department meetings

Program  - Collect equipment requests for fall sports

Post-Season  - Review all winter tournament room reservations




November 2018
A.D. Reminders November 2018

Fiscal - Pay bills weekly

Pre-Season - Prepare winter gym schedule for practices and contests

Pre-Season - Advise winter coaches of winter rules clinic sites and dates

Pre-Season - Review winter contracts with coaches

Pre-Season - Request officials for winter sports

Program - Weekly administrative meeting

Program - Update website

Program - Faculty meetings

Program - Help promote events

Program - Lost/Found – how are these items being processed?

Program - Schedule and send out agenda for any athletic department meeting

Program - Rosters and updated picture for all potential district/state tournament team should be sent to tournament manager and program printer

Program - Review league standings for possible ties for playoffs and sites

Post-Season - Check with athletic secretary – order letter awards and pictures as needed for post season awards banquets

Post-Season - State tournament information to coaches

Post-Season - Submit post season rosters in timely fashion

Post-Season - Attend contests and practices at least once for each team at each level

Post-Season - Bill and thank advertisers for sports program support

Post-Season - Check tournament dates and confirm room reservations for state tournament

Post-Season - Set end of season coaches meetings for the league coaches

Post-Season - Schedule fall sports banquet(s)




October 2018
A.D. Reminders October 2018

Fiscal - Pay bills weekly


Pre-Season - Prepare winter gym schedule for practices and contests


Pre-Season - Advise winter coaches of winter rules clinic sites and dates


Pre-Season - Review winter contracts with coaches


Pre-Season - Request officials for winter sports


Program - Weekly administrative meeting


Program - Update website


Program - Faculty meetings


Program - Help promote events


Program - Lost/Found – how are these items being processed?


Program - Schedule and send out agenda for any athletic department meeting

Program - Rosters and updated picture for all potential district/state tournament team should be sent to tournament manager and program printer

 

Program - Review league standings for possible ties for playoffs and sites

 

Post-Season - Check with athletic secretary – order letter awards and pictures as needed for post season awards banquets


Post-Season - State tournament information to coaches


Post-Season - Submit post season rosters in timely fashion


Post-Season - Attend contests and practices at least once for each team at each level


Post-Season - Bill and thank advertisers for sports program support


Post-Season - Check tournament dates and confirm room reservations for state tournament


Post-Season - Set end of season coaches meetings for the league coaches


Post-Season - Schedule fall sports banquet(s)




September 2018
A.D. Reminders September 2018

Coaches - Review with coaches all state and local eligibility ruleCoaches - Review coaches education hours including those who attend CPR or first aid classes

Coaches - Review “out of season” regulations at first coaches meeting

Fiscal - Pay bills

League - League AD meeting

Program - Fall sports eligibility list should be on file

Program - Confirm individual practice rules have been met prior to competition

Program - Review fall sports season guidelines and bulletins. Share information with administration

and coaches, noting deadlines

Program - Review eligibility clearance, resident and academic rules, PRIOR to first competition

Program - Finalize fall sport team rosters, take team picture

Program - Schedule and plan events for National Activities Week in October

Program - Send rosters to opponents

Program - Make sure visitor locker rooms are clean and ready for use

Program - Request gate money and police checks for home contests

Program - Write article for school newspaper or program

Program - Eligibility paperwork deadline

Program - Secure any off-site gym space that might be needed for basketball practice for winter

Program - Weekly meeting with administrators

Program - Prepare JV and C team rosters and send with coach to contests to handout to parents

Program - Confirm with transportation director all fall conflicts and departures

Program - Submit forms needed for co-op and combined programs

Program - Review school calendar and look for scheduling conflict

Post Season - Selection of qualifying play-off format, sites, managers and dates

Post Season - Review state tournament allocation and tournament pairings or draws




August 2018
A.D. Reminders August 2018

Coaches - Contact Head Coaches to poll their assistants about attendance for CPR/First Aid


Coaches - Update coaches education records and notify coaches of their current status


Pre-Season - Find out eligibilty dates for Fall season


Pre-Season - Review current State Handbook, noting changes


Pre-Season - Plan for Rules Clinics for Fall coaches


Pre-Season - Arrange for CPR/First Aid classes


Pre-Season - Remind Head Coaches about Fall league coaches meetings


Pre-Season - Contact police and ambulance for home football games


Pre-Season - Contact announcement/timer/chain crew for home football games


Pre-Season - Contact event manager for home football, soccer, volleyball contests


Pre-Season - Contact team doctor for home football games and make sure they have schedules


Pre-Season - Prepare Parent Night presentation


Pre-Season - Prepare and/or complete JV and C schedules


Pre-Season - Prepare “Season Arrangements” for coaches and schedule pre-season Coaches Meeting


Pre-Season - Confirm picture dates with team photographer


Pre-Season - Attend Parent Orientations


Pre-Season - Process all fall athletic participants paperwork - check eligibility concerns


Pre-Season - Prepare coaches contracts for out-of-building coaches


Pre-Season - Discuss theft and facility “etiquette” with coaches


Pre-Season - Discuss etiquette with spirit team(s)


Pre-Season - Football home games - secure commitments from clean-up crews


Pre-Season - Check with Athletic Secretary or consult paperwork and coaches to see if eligibility


appeals are necessary for any transfer students


Pre-Season - Arrange for transportation for away events


Pre-Season - Send schedules to administrators and meet with them regarding game supervision

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