August 2019
A.D. Reminders August 2019

Coaches - Contact Head Coaches to poll their assistants about attendance for CPR/First Aid
Coaches - Update coaches education records and notify coaches of their current status
Pre-Season - Find out eligibilty dates for Fall season
Pre-Season - Review current State Handbook, noting changes
Pre-Season - Plan for Rules Clinics for Fall coaches
Pre-Season - Arrange for CPR/First Aid classes
Pre-Season - Remind Head Coaches about Fall league coaches meetings
Pre-Season - Contact police and ambulance for home football games
Pre-Season - Contact announcement/timer/chain crew for home football games
Pre-Season - Contact event manager for home football, soccer, volleyball contests
Pre-Season - Contact team doctor for home football games and make sure they have schedules
Pre-Season - Prepare Parent Night presentation
Pre-Season - Prepare and/or complete JV and C schedules
Pre-Season - Prepare “Season Arrangements” for coaches and schedule pre-season Coaches Meeting
Pre-Season - Confirm picture dates with team photographer
Pre-Season - Attend Parent Orientations
Pre-Season - Process all fall athletic participants paperwork - check eligibility concerns
Pre-Season - Prepare coaches contracts for out-of-building coaches
Pre-Season - Discuss theft and facility “etiquette” with coaches
Pre-Season - Discuss etiquette with spirit team(s)
Pre-Season - Football home games - secure commitments from clean-up crews
Pre-Season - Check with Athletic Secretary or consult paperwork and coaches to see if eligibility appeals are necessary for any transfer students
Pre-Season - Arrange for transportation for away events
Pre-Season - Send schedules to administrators and meet with them regarding game supervision
Pre-Season - Review schedules and give athletic secretary reservation dates needed for overnight trips
Pre-Season - Keys distributed to coaches
Pre-Season - Review current casebook
Pre-Season - Make sure lockers are ready to go with locks and paperwork for coaches
Pre-Season - Contact insurance company for Certificate of Insurance for field use
Pre-Season - Arrange for jamboree
Fiscal - Pay bills
Fiscal - Schedule meeting with ASB and Business Manager to review purchasing process
Fiscal - Order equipment for winter sports
Program - Report to school boad concerning the school’s interscholastic program for the year
Program - Prepare Booster Club board meeting agenda
Program - Update website
Program - Arrange for AV needs for Parent Night
Program - Check with student government for promo events
Program - Schedule and send out agenda for any Athletic Department meetings
Program - Prepare yearly calendar, note scheduled games, league and district meetings, SAT and ACT dates
Prorgram - Send roster of all head, assistant and volunteer coaches to district office to ensure volunteer coaches are registered and cleared
Program - Send maps to league members for game sites
Program - Schedule picture day for local media
Program - Review eligibility clearance - resident and academic rules prior to first competition
Program - Schedule Team Picture Day




July 2019
Happy Independence Day! - A.D. Reminders July 2019

Family - Take family/vacation time or you will not get through the next year


Program - Have packets for fall registration online or send out


Program - Check dates for fall rules meetings and schedule with coaches




June 2019
Have a safe summer everyone!! - A.D. Reminders June 2019

Coaches - Meet with spring coaches for season evaluations, inventory and equipment storage

Coaches - Make arrangements for summer coaches’ schools or clinics

Coaches - Remind coaches if they need coaching clock or certification hours

Fiscal - Schedule end of the year meeting with ASB and district business manager to review budgeting and fiscal stability

Fiscal - Turn in ASB budget to high school ASB secretary for next year

Fiscal - Notify all coaches of their budgets for next year

Fiscal - Check with vendors regarding outstanding purchase orders

League - Attend league meeting

Pre-Season - Send requests for fall sports officials association with schedules

Program - Weekly administrative meeting

Program - Schedule fall parents meeting

Program - Update school athletic code

Program - Faculty meetings

Program - Confirm all fall schedules

Program - Contact photographer to schedule fall team pictures

Program - Check for fall eligibility dates and send letters to athletes no meeting academic eligibility

Program - Contact sports program advertisers for fall commitment

Program - See that job position openings are posted, interviews scheduled and hire coaches for following year

Program - Get the end of the year report ready for administration and board

Program - Present list of coaches for following year to the board for approval

Program - Coaches summer letters prepared and reviewed

Program - Write to all motels for next year’s tournaments reservations and confirm dates

Program - Confirm and schedule school physicals

Program - Send athletic code books to be printed for fall handout

Program - Schedule date for call coaches and parents meetings

Program - Schedule summer activities and facilities use: i.e. summer camps

Program - Review dates for district summer meetings

Program - Check with building administration and review dates for summer student activities

Post-Season - Confirm lockers are cleaned out and equipment properly stored for summer




May 2019
A.D. Reminders May 2019

• Coaches End of year coaches meetings
• Coaches Complete coaching clock hours or certification hours forms
• Coaches Coaches review changes for student athletic handbook

• Fiscal Pay bills
• Fiscal Confirm officials’ bills

• League Attend league meeting

• Program Update “social athletic code”
• Program Weekly administrative meeting
• Program Faculty meetings
• Program Update website
• Program Set “end of year” board presentation
• Program Load next year’s schedules onto website and school calendar
• Program Schedule and send out agenda for athletic department meeting
• Program Confer with administration regarding enrollment plans for next year
• Program Schedule date for spring sports all-league meeting

• Post-Season State tournament preparations
• Post-Season Review qualifying and state tournament information bulletins for spring sports
• Post-Season Inform administration and coaches of post-season information
• Post-Season Inform student body of plans, procedures and rules regarding post-season play
• Post-Season Meet deadlines and responsibilities in regard to post-season participation
• Post-Season Prepare thank you letters for spring sports coaches’ spouses
• Post-Season Prepare and schedule end of year coaches’ breakfast, dinner or meeting;
show you appreciation
• Post-Season Notify parents of physical date, site , cost, etc. for the coming year
• Post-Season Confirm fall sports scheduling
• Post-Season Confirm district playoff information, gate lists, supervisors, rosters
• Post-Season Schedule spring sports banquet(s)
• Post-Season Prepare for spring sports state tournaments




April 2019
A.D. Reminders April 2019

Coaches - Schedule coaches meetings to review athletic handbook, make needed changes for upcoming year

Fiscal - Review coaches’ salaries/budget for proposals for next year and forward to administrative team

Program - Schedule physical dates with team physician for summer or call local clinics

Program - Handle rainout and weekly schedule

Program - Order flowers or gift for Administrative Day

Program - Set dates for summer maintenance work in gym

Program - Review basketball, wrestling, gymnastics scheduling for next year

Program - Contact park department with requests for fields for next year

Program - Review and set date for maintenance work on scoreboards over the summer

Post-Season - Submit state tournament information online for potential state participants

Post-Season - Prepare for late April or early May district, regional and state tournament information to be sent to qualifying manager and state tournament program printer

Post-Season - Finalize rosters, update scores and send picture for state tournament programs

Post-Season - Review league standings for possible ties for playoffs to qualifying events

Post-Season - Check for tournament dates and confirm motel reservations for state events




March 2019
A.D. Reminders March 2019

Coaches - Make sure tests for coaches who did not attend pre-season rules clinics are completed
Fiscal - Pay bills
League - Attend league meeting
Pre-Season - Make sure spring sports eligibility lists are completed and on file
Pre-Season - Prepare schedules and handouts for parents’ night meeting
Pre-Season - Arrange for audio/video needs for parents’ night
Program - Weekly administrative meeting
Program - Faculty meetings
Program - Prepare eligibility paperwork
Program - Schedule spring sport team pictures
Program - Prepare spring sport programs, pictures, rosters, schedules, articles
Program - Update website
Program - Schedule and send out agenda for athletic department meeting
Program - Confirm that individual practice rules have been met prior to first competition
Program - Hold any spring eligibility hearings if necessary
Program - Confirm all spring schedules with school calendar and review for conflicts
Post-Season - Complete winter sports inventory, storage of equipment; order equipment
Post-Season - Prepare thank you letters to winter sports coach spouses
Post-Season - Review selection of qualifying playoff sites, managers, play-off formats and dates for spring tournaments




February 2019
A.D. Reminders February 2019

Coaches - Set all-league coaches meeting and spring pre-season league coaches meeting

League Attend league meeting

Pre-Season - Review all spring schedules and send transportation requests to transportation department

Pre-Season - Finalize spring sports schedules

Pre-Season - Remind spring sports coaches of spring rules clinics dates

Pre-Season - Send spring sports schedules to officials

Pre-Season - Assign keys to spring sports coaches

Pre-Season - Prepare indoor gym schedule for spring sports in case of rain

Pre-Season - Make plan for cancelling sport events when rain occurs. What is the deadline for

cancellation? Who needs to be notified? How is a contest rescheduled?

Pre-Season - Prepare spring sports season arrangements

Pre-Season - Empty and reassign lockers for spring

Pre-Season - Prepare parent night invitation and letter

Pre-Season - Prepare spring schedules to be handed out at league meeting –

avoid testing week if possible

Program - Weekly administrative meeting

Program - Faculty meetings

Program - Send request for spring sports officials association with schedules

Program - Set winter sports banquet(s) and spring parents sports meeting

Program - Review spring sports contracts, send copies to administrators

Program - Send spring schedules to administrators for sports supervision scheduling

Program - Schedule and send out agenda for any athletic department meeting

Post-Season - Review basketball league, district and state playoff information, including picture, up-dated

roster and team record. Send to local tournament manager and state tournament

Post-Season - Review league and district tournament sites and make transportation requests

Post-Season - Send district basketball tournament information to media

Post-Season - Prepare district and state paperwork due for swimming, basketball, wrestling,

gymnastics and bowling

Post-Season - Prepare for hosting games in winter post-season competition

Post-Season - Attend district and state contests

Post-Season - Meet with winter coaches for season evaluations, inventory and storage of equipment

Post-Season - Review qualifying and state tournament information bulletins for winter sports

Post-Season - Inform administration and coaches on post-season plans

Post-Season - Inform student body of plays, procedures and rules for post-season

Post-Season - Meet deadlines and responsibilities for post-season competitions

Post-Season - Schedule winter sports banquets

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