April 2019
A.D. Reminders April 2019

Coaches - Schedule coaches meetings to review athletic handbook, make needed changes for upcoming year

Fiscal - Review coaches’ salaries/budget for proposals for next year and forward to administrative team

Program - Schedule physical dates with team physician for summer or call local clinics

Program - Handle rainout and weekly schedule

Program - Order flowers or gift for Administrative Day

Program - Set dates for summer maintenance work in gym

Program - Review basketball, wrestling, gymnastics scheduling for next year

Program - Contact park department with requests for fields for next year

Program - Review and set date for maintenance work on scoreboards over the summer

Post-Season - Submit state tournament information online for potential state participants

Post-Season - Prepare for late April or early May district, regional and state tournament information to be sent to qualifying manager and state tournament program printer

Post-Season - Finalize rosters, update scores and send picture for state tournament programs

Post-Season - Review league standings for possible ties for playoffs to qualifying events

Post-Season - Check for tournament dates and confirm motel reservations for state events




March 2019
A.D. Reminders March 2019

Coaches - Make sure tests for coaches who did not attend pre-season rules clinics are completed
Fiscal - Pay bills
League - Attend league meeting
Pre-Season - Make sure spring sports eligibility lists are completed and on file
Pre-Season - Prepare schedules and handouts for parents’ night meeting
Pre-Season - Arrange for audio/video needs for parents’ night
Program - Weekly administrative meeting
Program - Faculty meetings
Program - Prepare eligibility paperwork
Program - Schedule spring sport team pictures
Program - Prepare spring sport programs, pictures, rosters, schedules, articles
Program - Update website
Program - Schedule and send out agenda for athletic department meeting
Program - Confirm that individual practice rules have been met prior to first competition
Program - Hold any spring eligibility hearings if necessary
Program - Confirm all spring schedules with school calendar and review for conflicts
Post-Season - Complete winter sports inventory, storage of equipment; order equipment
Post-Season - Prepare thank you letters to winter sports coach spouses
Post-Season - Review selection of qualifying playoff sites, managers, play-off formats and dates for spring tournaments




February 2019
A.D. Reminders February 2019

Coaches - Set all-league coaches meeting and spring pre-season league coaches meeting

League Attend league meeting

Pre-Season - Review all spring schedules and send transportation requests to transportation department

Pre-Season - Finalize spring sports schedules

Pre-Season - Remind spring sports coaches of spring rules clinics dates

Pre-Season - Send spring sports schedules to officials

Pre-Season - Assign keys to spring sports coaches

Pre-Season - Prepare indoor gym schedule for spring sports in case of rain

Pre-Season - Make plan for cancelling sport events when rain occurs. What is the deadline for

cancellation? Who needs to be notified? How is a contest rescheduled?

Pre-Season - Prepare spring sports season arrangements

Pre-Season - Empty and reassign lockers for spring

Pre-Season - Prepare parent night invitation and letter

Pre-Season - Prepare spring schedules to be handed out at league meeting –

avoid testing week if possible

Program - Weekly administrative meeting

Program - Faculty meetings

Program - Send request for spring sports officials association with schedules

Program - Set winter sports banquet(s) and spring parents sports meeting

Program - Review spring sports contracts, send copies to administrators

Program - Send spring schedules to administrators for sports supervision scheduling

Program - Schedule and send out agenda for any athletic department meeting

Post-Season - Review basketball league, district and state playoff information, including picture, up-dated

roster and team record. Send to local tournament manager and state tournament

Post-Season - Review league and district tournament sites and make transportation requests

Post-Season - Send district basketball tournament information to media

Post-Season - Prepare district and state paperwork due for swimming, basketball, wrestling,

gymnastics and bowling

Post-Season - Prepare for hosting games in winter post-season competition

Post-Season - Attend district and state contests

Post-Season - Meet with winter coaches for season evaluations, inventory and storage of equipment

Post-Season - Review qualifying and state tournament information bulletins for winter sports

Post-Season - Inform administration and coaches on post-season plans

Post-Season - Inform student body of plays, procedures and rules for post-season

Post-Season - Meet deadlines and responsibilities for post-season competitions

Post-Season - Schedule winter sports banquets




January 2019
Happy New Year! A.D. Reminders - January 2019

Happy New Year 2019!

Coaches - Update coaches standards file

Coaches - Schedule and sent out agenda for any athletic department meeting

Fiscal - Pay bills

League - Review league standings for possible ties, play-off format, procedures and sites

League - Attend league meeting

Program - Finalize team rosters

Program - Game day preparations for basketball, wrestling, gymnastics and swimming

Program - Take State pictures

Program - Weekly administrative meetings

Program - Faculty meetings

Program - Check on purchases for concessions stands

Program - Update website

Program - Make local school board presentation on the National AD Conference (if attended)

and thank you note to the board for allowing you to attend

Program - Finalize fall sports schedules for next year

Post-Season - Complete summary records for season’s wrestling participation; submit copy to

qualifying tournament managers

Post-Season - Review winter post season reservations




December 2018
A.D. Reminders December 2018

Coaches - Distribute clinic brochures to coaches

Pre-Season - Prepare for winter events: announcers, timers, ticket sellers, event managers, security, gate cash managers, signage, police

Program - Confirm wrestling permit forms are signed by physician and keep on file

Program  - Observe at winter sports contests and practices at all levels

Program  - Weekly administrative meetings

Program  - Faculty meetings

Program - Update website

Program  - Check concession stand responsibility, schedule and order process

Program  - Make necessary preparations for Holiday competitions

Program  - Obtain emergency numbers for Holiday break opponents in case of snow

Program  - Obtain emergency numbers for weekend contests where bad weather can be an issue

Program  - Review all winter schedules for conflict

Program  - Confirm all transportation requests and review for conflicts

Program  - Schedule and send agenda for any athletic department meetings

Program  - Collect equipment requests for fall sports

Post-Season  - Review all winter tournament room reservations




November 2018
A.D. Reminders November 2018

Fiscal - Pay bills weekly

Pre-Season - Prepare winter gym schedule for practices and contests

Pre-Season - Advise winter coaches of winter rules clinic sites and dates

Pre-Season - Review winter contracts with coaches

Pre-Season - Request officials for winter sports

Program - Weekly administrative meeting

Program - Update website

Program - Faculty meetings

Program - Help promote events

Program - Lost/Found – how are these items being processed?

Program - Schedule and send out agenda for any athletic department meeting

Program - Rosters and updated picture for all potential district/state tournament team should be sent to tournament manager and program printer

Program - Review league standings for possible ties for playoffs and sites

Post-Season - Check with athletic secretary – order letter awards and pictures as needed for post season awards banquets

Post-Season - State tournament information to coaches

Post-Season - Submit post season rosters in timely fashion

Post-Season - Attend contests and practices at least once for each team at each level

Post-Season - Bill and thank advertisers for sports program support

Post-Season - Check tournament dates and confirm room reservations for state tournament

Post-Season - Set end of season coaches meetings for the league coaches

Post-Season - Schedule fall sports banquet(s)




October 2018
A.D. Reminders October 2018

Fiscal - Pay bills weekly


Pre-Season - Prepare winter gym schedule for practices and contests


Pre-Season - Advise winter coaches of winter rules clinic sites and dates


Pre-Season - Review winter contracts with coaches


Pre-Season - Request officials for winter sports


Program - Weekly administrative meeting


Program - Update website


Program - Faculty meetings


Program - Help promote events


Program - Lost/Found – how are these items being processed?


Program - Schedule and send out agenda for any athletic department meeting

Program - Rosters and updated picture for all potential district/state tournament team should be sent to tournament manager and program printer

 

Program - Review league standings for possible ties for playoffs and sites

 

Post-Season - Check with athletic secretary – order letter awards and pictures as needed for post season awards banquets


Post-Season - State tournament information to coaches


Post-Season - Submit post season rosters in timely fashion


Post-Season - Attend contests and practices at least once for each team at each level


Post-Season - Bill and thank advertisers for sports program support


Post-Season - Check tournament dates and confirm room reservations for state tournament


Post-Season - Set end of season coaches meetings for the league coaches


Post-Season - Schedule fall sports banquet(s)

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